School Secretary, Full-Time

The College Preparatory School, an independent high school with 330 students in Oakland, CA, seeks a full-time school secretary beginning May 2006.  Since its founding in 1960, College Prep has developed a spirited and sustaining academic community, and we seek staff people who enjoy working closely with talented young people and other dedicated adults.

Candidates should be eager to join an administrative team that shares various office duties.  In all the responsibilities assigned to this person, there must be absolute integrity, confidentiality, and good judgment. The School Secretary serves as the initial contact for visitors and in-coming phone calls and reports to the Office Manager. Other responsibilities include:

General Office Work:

• manages the daily work of the school’s main office: services to students, parents, and faculty; phone service; attendance; record keeping and filing; setting of bells
• oversees in-coming and out-going mail
• oversees production of the school handbook and directory
• orders office supplies and maintains office machinery
• assists in proofreading of grade reports and various school publications
• serves on the Safety Committee; provides first aid support for all injuries; maintains safety supplies and emergency boxes

Assistance with Special Events:

• provides support for the school’s special events and programs, including graduation
• maintains information for off-campus trips and activities

Assistance with Technology:

• maintains information on the school’s web-based calendars
• helps the technology department moderate and manage email forums

Qualifications include:

• college degree
• 3-5 years of office experience, preferably school related
• excellent organizational, administrative and interpersonal skills
• attention to detail, excellent verbal and written communication skills
• ability to organize multiple tasks, collaborate with other members of office team, and maintain good cheer
• appreciation of adolescents
• workplace experience using FileMakerPro or other relational databases
• mastery of MS Office suite and e-mail functionalities
• beginning/intermediate web publishing abilities
• first-aid skills or willingness to acquire them

This position is a full-time, year-round administrative appointment.  Salary and benefits are competitive and based on qualifications and experience.  Benefits include medical and dental insurance, a retirement plan, and, most pleasantly, a prepared lunch every day. Please send cover letter and resume to Linh Tran, Office Manager, The College Preparatory School, 6100 Broadway, Oakland, CA 94618.  Fax Number: (510) 652-7467.  E-mail address: jobs@college-prep.org.  For more information about our school and our programs, visit our website: www.college-prep.org.  College Prep is an equal opportunity employer.  Candidates of color are encouraged to apply.