Treasurer

The Treasurer is responsible for the finances of the College Prep Parents’ Association (PA) including the Annual Auction.  He/She:

1. Attends all PA Executive meetings and regular PA meetings.
2. Sets and manages the annual PA budget (see information regarding the annual PA auction budget below in Step 4).
• Prepares budget for new fiscal year to be presented at the PA meeting in May.
• Obtains PA approval of annual budget at PA meeting in May.
• Ensures all disbursement have appropriate support as determined by College Prep CFO and Controller.
• Ensures all receipts have adequate support as determined by College Prep CFO and Controller.
• Ensures all committees know their budgets including what documentation is needed for reimbursements and documentation of funds collected.
• Consults with PA Executive Board and College Prep controller when needed.
3. Manages all financial accounts.
• Works with College Prep Controller to ensure appropriate signature cards are on file with bank.
• Maintains check register(s)
• Maintains copies of bank statement(s) in treasurer’s binder.
• Reconciles bank statement(s) to check register(s) monthly.
• Ensures all committees know their budgets.
4. Serves as treasurer for Annual Auction.
• Works with Auction Chair(s) to set and manage budget (follows same process as outlined in Step 2 for PA budget except that budget will be presented for approval at the PA meeting in November).
• Maintains a treasurer’s binder of all financial transactions including supporting documentation including copies of contracts associated with the auction.
• Works with Auction Database Chair(s) to ensure auction proceeds are accounted for correctly.
• Manages financial information including producing financial statements that reconcile to PA auction check register for distribution to PA executive board and College Prep Controller.
5. Manages PA PayPal account.
   
• Works with College Prep Controller to ensure appropriate authorizations are on file with PayPal.
• Works with Live Talk chair and Auction chair to ensure PayPal transactions are accounted for properly.
• Ensures PayPal monies are transferred to the appropriate bank account (the main PA account or the PA auction account) monthly.
• Maintains copies of PayPal statements in treasurer’s binder.
  
6. Maintains financial information for PA.
   
   • Maintains a treasurer's binder of all financial transactions including supporting documentation.
   • Prepares monthly income statements that reconcile to check register for distribution to PA executive board, College Prep Controller and PA meeting attendees.
   • Participates in annual meetings (or more frequent if needed) with College Prep CFO and Controller.
7.  Updates materials for next Treasurer.