The 2020-21 School year

We are pleased to be together for this unique school year, one that calls upon us all to be vigilant, flexible, and creative as we adapt to the conditions resulting from the ongoing COVID-19 pandemic. We continue to be guided by our obligation to the safety and well-being of our students, faculty, and staff; our educational mission; and our values of kindness, inclusion, and care.
The following guide provides information about school operations during the pandemic. College Prep’s decision making processes are rooted in essential principles that reflect our values and vision. As conditions continue to evolve, we will operate based on these principles, as well as California and county ordinances, the status of our preparation, and the practicalities of delivering our program: 

  • What is permitted by California and Alameda County and the surrounding counties where students, faculty, and staff reside;
  • How we are prepared to ensure the safety and well-being of the school community based on emerging regulations and standards;
  • What is practical given the specifics of our school programs and the timing of the school year.

Please note that these plans are supplemental to the rules and expectations found in the Student Handbook.

Community Health and Ways to Attend School

During the 2020-21 school year, College Prep students, faculty, and families will need to be vigilant, flexible, and creative. Our shared understanding and actions will be critical to maintaining the health and safety of our community.

List of 5 items.

  • Community Health Compact

    The health and wellness of all of our community members relies on our individual and collective behaviors. As such, we ask every member of our community to enter into a shared compact, or agreement, around the tasks and behaviors that are most likely to reduce exposure to contaminating levels of the coronavirus. We know that mutual respect, trust, and a deep sense of our reciprocal obligations to one another will be essential to navigating this unprecedented public health challenge. We need all members of our community to accept new responsibilities and to act with self-awareness and sensitivity to others.

    In preparation for the return to campus, the School is implementing a robust set of safety protocols and practices. It is important to note that these preventative measures can only mitigate, not eliminate risk. We believe, however, that in combination with the behavioral expectations outlined below, this path represents our best collective effort to reduce harm. Consistent with the recommendations of the The American Association of Pediatrics, our Community Health Compact requires four essential activities: daily screening, wearing of masks, physical distancing, and appropriate personal hygiene measures. 

    Daily Screening Prior to Coming to School
    All faculty, staff, and students are required to complete pre-screening tasks prior to coming to school each day. This involves temperature taking, in addition to completion of risk screening questions via the SchoolPass application, which will determine whether an individual should come to campus.

    When daily screening is completed, a “badge” appears on the individual’s phone. It is required that this indicator be shown at the entry to either campus (Main or Seneca), or before boarding the BART shuttle. Those who have not completed the screening prior to arrival must report directly to the Main Office (now located in a portable office in the parking lot), or to the Seneca Office, and go through the full screening process.

    Masks/Face Coverings 
    All faculty, staff, and students must use face masks at all times while on campus, both indoors and outdoors, unless they are eating, drinking, or in medical distress. Face shields may be worn in addition to a face mask. We encourage community members to use masks that are fitted to the face, leaving minimal gaps between the mask and face. Bandanas or scarves are not acceptable. While community members are asked to provide their own masks, the School maintains a supply of disposable masks should they be needed.

    Physical Distancing
    To the extent that it is practical, community members are asked to avoid proximity to each other, particularly when stationary. In order to support this, classroom desks and other furniture are spaced to allow for six feet of distance between students, and offices and other indoor spaces are rated for total occupancy. We ask that students and faculty maintain their distance while walking between classrooms, following the indicated walking routes designed to direct the flow of traffic.    

    Personal Hygiene
    Diligent hygiene, when practiced by the entire community, helps prevent virus transmission. Regular hand-washing with soap and water is critical. Additionally, the frequent use of alcohol-based hand rub with formulations containing 60% ethanol or 70% isopropanol is an effective way to prevent the spread of pathogens and infections. To support this, the School has installed hand sanitizing devices, touchless faucets in most of its restrooms, and additional portable hand washing stations.

    For community health, it is imperative that students and faculty never share personal items such as utensils, water bottles, or electronic devices. Disinfectant is available in classrooms and common spaces to clean personal items as needed. Desks and workstations will be cleaned by students and teachers at the end of every period.
  • Campus Health Status

    As the 2020-21 school year progresses, we will vigilantly respond to changing safety conditions. In order to help clarify how College Prep will adjust its protocols and programming, we implemented a four-tiered Health Status framework informed by the California Blueprint for a Safer Economy.

    Changes in College Prep’s status will be sent to the community via email and, when notice is short, via Titan, the School’s emergency notification system. When a status change is anticipated, we will give as much lead time and information as possible. Please know that the School may be required to make adjustments with little notice because of changing health conditions or Alameda County Public Health Department guidelines. 
  • Ways to Attend School

    College Prep believes that the ideal teaching and learning environment is one where students and teachers are able to interact with each other in person. As such, we are prepared to have the community on campus at capacities that are based on our Campus Health Status

    As public health circumstances allow, in-person learning will be our default mode for attendance. We also recognize the importance of students staying on a productive path when being in-person is not advisable or possible. Knowing that student and family circumstances differ, College Prep is prepared to work with students in a “learning from home” mode when the School itself is at full or 50% in-person attendance capacity. Should all students be restricted from campus, we will be guided by our Distance Learning Plan.

    Learning from Home (LFH Status)
    Given the many complexities and vulnerabilities of COVID-19, some students may need to learn from home. We are prepared to support students in maintaining their core academic progress in this mode. Reasons for requesting LFH status might include:

    • Students who are medically vulnerable due to a condition on the CDC’s list of risk factors.
    • Students who live in a household with someone who is medically vulnerable.
    • Students who are quarantining due to COVID-19 exposure.
    • Students with COVID-19 symptoms waiting for test results.
    • Students with mild but extended illness for more than three days who are well enough to virtually attend classes. Students who are more seriously ill should first and foremost take care of themselves and rest.
    • Other student or family concerns that might require this accommodation.

    In order to facilitate learning from home, classrooms have been equipped with SmartBoards, cameras, and/or high-end microphones so that teachers can simultaneously work with students in the classroom and those learning at a distance. Students who are in LFH status will be expected to:

    • Attend classes using Zoom and other technological tools;
    • Attend advisory and other virtual offerings, such as Assembly;
    • Participate in Recreation, Health, and Fitness (RHF) in a distance mode.

    While in LFH status, students will be able to meet virtually with teachers during office hours, as well as schedule time with counselors and learning specialists. They will have access to their Advisor, Learning Services, Counselor, Peer Coaches, Library Services, and Administrative Support. LFH students will not be able to come to campus for events such as athletics, performances, spirit activities, or other social events. Under certain circumstances, and when safe to do so, students may be permitted to come to campus to meet with individual teachers or staff members by appointment. 

    Whether it is for a longer or an intermittent period, families wishing to request their student be in a Learning from Home status should use this form to initiate the request. Once this information has been submitted, the student support team will contact you to make arrangements and discuss the process of learning from home.
  • Responding to Health Concerns

    College Prep has partnered with Joffe Emergency Services to retain a full-time Health Coordinator for the year to support and assist with the special requirement of this period. The Health Coordinator, a trained Emergency Medical Technician (EMT), is responsible for delivering a wide range of medical care to our students, faculty, and staff and is the main contact for any health issues involving our community, including coordinating a response to known COVID-19 cases in our community. The Health Coordinator can be reached at

    In the Event of Illness
    We know that our students and teachers love being at school; they don’t like to miss class, even when they are not feeling well. We must adjust our habits around illness, and stay home if we are unwell. Any student, teacher, or staff member with a fever of 100 degrees or higher, or any of the other symptoms of possible COVID-19 virus infection, cannot come to campus. 

    If a student, faculty, or staff member develops illness, fever, or other COVID-19 symptoms while at school, there will be a rapid response. Students should report to the Main Office and Health Coordinator right away, where a staff member will contact their family for immediate pickup. Sick students waiting for pickup will remain in a dedicated Sick Bay adjacent to the Main Office, now located in the parking lot. Faculty and staff members who are ill must leave campus right away.

    Testing, Reporting, and Contact Tracing 
    College Prep does not currently have plans to administer COVID-19 testing to students on campus, and asks that families work through their health care providers to secure testing as needed. In the event that a family is unsure about how to secure testing, the Health Coordinator will assist in assessing testing options.

    If a member of our community tests positive for COVID-19, we ask that they contact the Health Coordinator ( as soon as possible to inform the School. Without revealing the name of the person, College Prep will report the case to public health officials and follow their guidance around contact tracing and community notification. Community members who have had a high-risk exposure (more than fifteen minutes with less than six feet of distance) will be notified. Based on the specific circumstances of the exposure, the School may request that exposed individuals be tested and/or quarantined for a specific amount of time before returning to school.

    Should there be positive occurrences of COVID-19 within our community, it is possible that we will receive direction to close school for two to five days. This initial short-term dismissal allows time for the local health officials to better understand the COVID-19 situation impacting the School, and for custodial staff to clean and disinfect the affected facilities. 

    Returning to Campus
    We ask that students and staff members who are absent because of COVID-19 symptoms contact their health care provider to discuss testing and medical care. If a College Prep student, faculty, or staff member tests positive with or without symptoms, they cannot return to campus until they meet the Alameda County Public Health Department criteria.
  • Student Support

    Beyond helping students make adjustments to high school life, the faculty and staff at College Prep are ready to support students as they cope with the feelings that might accompany the stresses of school during a pandemic. Similarly, if conditions require students to learn from home for an extended period, the faculty and staff will look to help students if feelings of isolation arise. The revised schedule gives advisors more time every week to check in with their students on these and other issues. The School’s counselor, Sara Lipton-Carey, ( is available by appointment each day from 8:30 am to 3:30 pm. 
    Beyond the structure and support that the school community will offer, there are other sources of help. The Center for Disease Control’s site on Mental Health and COVID offers a clearinghouse of resources. Shine’s “Care for Your Coronavirus Anxiety” is a toolkit of insights and exercises to help inform a practice of self-care. For those who prefer a list, here are seven science-based strategies to cope with coronavirus anxiety. Let’s do our best to take care of ourselves and each other.

Our Campus

College Prep’s generous and open air campus provides the School with many options for coming together for learning while still practicing physical distancing. In addition, we have implemented a number of modifications and protocols to further enhance safety.

List of 5 items.

  • Campus and Space Configuration

    In order to expand our physical space, we have secured the Seneca Campus at 6929 Chabot Road, a five minute walk from our Main Campus. In creating class schedules for the 2020-21 school year, we concentrated our 9th grade courses on the Seneca Campus. We hope that this will allow for our newest students to build a sense of community and connection with each other, while minimizing travel between the two campuses. That said, many students will have classes and other commitments on both campuses.
    In addition to the Seneca Campus, two portables, each housing a large classroom and faculty offices, are located in the parking lot of the Main Campus. The Main Office will now be located adjacent to these portables. We have also converted some of our larger spaces, such as the main Library room and P1, into teaching spaces. Smaller classrooms have been converted to quiet study or social spaces that provide appropriate physical distancing for students between classes.
    Classrooms and offices have been evaluated to support physical distancing, with desks and furniture spaced accordingly. Occupancy levels have been determined for each space; signs indicate the maximum number of people allowed in that location. 

    College Prep’s open air campus provides a variety of outdoor spaces in which to study, talk with friends, or relax; to encourage the use of outdoor spaces, the School has added tented areas at both the Main and Seneca Campuses. Nearly all of our classrooms and offices open directly to the outdoors and to the extent possible, classroom doors and windows are to be kept open to take advantage of natural ventilation. HVAC systems, where available, will bring in outside air. A good supply of outside air to dilute indoor contaminants is our first line of defense against aerosol transmission of COVID-19. We will turn on ventilation systems two hours prior to class start, during school, and for two hours post occupancy, which purges the air.

    In addition, our maintenance team flushed all water systems prior to the arrival of some faculty and staff at the start of school in order to remove potential contaminants in that system. If we again experience lulls in campus water usage, we will perform the flushing again.  

    In order to increase the potential for physical distancing during the travel to and from locations, each campus has designated pedestrian traffic routes that are marked with signage to guide students, faculty, and staff. Throughout both the Main and Seneca Campuses, protocols for the rest rooms, as well as other procedures in service of physical distancing, are clearly indicated.
    During the 2020-21 school year, the upper area of the Main Campus is undergoing construction work on The Hill Project, which impacts the central courtyard and the prior location of the J, K, L, H buildings, and renovation of the F Building. Health and safety precautions and protocols related to this project are in place. Contractors who are working on this project enter and exit campus from a secured access point on Golden Gate Avenue.
  • Campus Access

    Students Access: Important Change
    In a modification of our usual policy, students are required to remain on campus for the full academic day, or until their last class is completed. Students who leave campus during the academic day may not return until the following school day unless they have pre-arranged a return time for rescreening in the main offices located in the Main or Seneca Campuses.
    Non-Essential Visitors
    As part of restricting the total density of people on campus, non-essential visitors are not allowed on campus. This includes parents, alumni, college representatives, guest speakers, and food delivery services. 
    Essential Visitors
    Essential visitors, such as mail and package delivery people, facilities subcontractors, and parents who have specific appointments with teachers or administrators, are asked to check in either at our relocated Main Office in the parking lot or at the Seneca Main Office, located on the top entry floor. Before entering campus, all visitors will have their temperatures taken and will be asked to fill out a questionnaire certifying that they do not have any COVID-19 symptoms or risk factors before being allowed onto the campus.
  • Transportation

    In the past, many students have travelled to campus using BART. The pandemic has, and may continue to, impact schedules. For information, please visit BART’s updates on the coronavirus page.
    The School will continue to offer transportation to and from the Rockridge BART station at the beginning of the day through the second academic period and end of each day, which is typically until the campus closes at 4:30 pm. There will be pick up and drop off locations on both the Main and Seneca campuses. 
    Due to safety protocols, van drivers will only be able to transport three students at a time. Every passenger will be required to show their School Pass badge and sanitize their hands with anti-bacterial gel prior to entering the van. Passengers must wear a face covering during the ride. The van driver will wipe down the seat and handle of the vehicle with disinfectant between every ride. These new protocols will potentially delay the availability of rides to and from Bart. We highly encourage students, faculty, and staff to walk, or to plan accordingly with time.
  • Lockers

    We ask that students think carefully about what to bring, or not bring, to campus. While it is advisable that students keep their personal belongings with them at all times, those who would like a locker may request one from the Dean of Students. Because lockers are physically compacted, students must take special care to anticipate the extra time it will take to access their belongings while observing physical distancing requirements.

  • Cleaning and Disinfecting Protocols

    On both campuses, rooms are disinfected every night. High-touch areas and bathrooms are disinfected twice a day. Antibacterial sanitizing stations are located throughout each campus and disinfectant is also available for classroom use. Touchless faucets have been installed in bathrooms where possible and several handwashing stations are located throughout the campuses.

The School Day

Faculty and staff are committed to providing a robust academic and co-curricular program whether school is in-person or in distance learning modes. In order to be responsive to different modes of school, we have created a new Daily Schedule for the 2020-21 school year, as well as modified core programming.

List of 7 items.

  • Attendance

    While the daily class schedule begins each morning at 8:30 am, we ask that students confirm their attendance status (In-Person, Learning From Home (LFH), or Absent) and complete their SchoolPass self-screening by 7:45 am each day.

  • 2020-21 Daily Schedule

    In order to accommodate the requirements for physical space that will be part of the 2020-21 school year, we have adopted a new daily schedule for this school year. It has several features that distinguish it from past schedules:

    • 8-block rotation, adding a class block to facilitate scheduling and to increase opportunities for student/teacher conferences;
    • Consistent start and finish times across the week for all synchronous class blocks and student life programming;
    • 10-minute passing periods for increased travel times on the two campuses, and time to stretch and take a break from screens when learning from home. 

    Importantly, this schedule also supports the School’s capacity to move nimbly between different Campus Health Status modes. As described in Ways to Attend School, we are prepared to have the community on campus in different configurations based on our Campus Health Status.

    The eight period schedule also allows for more and slightly smaller section sizes, with average class sizes of 14 students. Because of the number of courses serving mixed grade levels (ie: math, languages, arts), we are not able to organize students into fixed cohorts across the school day. 

    Each week includes one Asynchronous Day—usually on a Wednesday—when students and teachers will be expected to work from home. Ninth and tenth grade students will have designated times for their asynchronous work during which teachers of each subject will be available for office hours and support. Eleventh and Twelfth graders will be expected to schedule their own asynchronous work on these days. Some courses may also use these Asynchronous Days for assessments. 

    If a student cannot be at home on these asynchronous days, or otherwise needs an accommodation, they may request to work on campus by reaching out to their advisor. Should the entire School be restricted from campus, we will be guided by our Distance Learning Plan.
  • Non-Academic Time

    With the new eight-block schedule, most students will have several free blocks throughout the week. Given the importance of physical distancing for maintaining a safe community, students will be asked to use their free blocks to socialize in small, physically-distanced groups, or to use one of the designated quiet study spaces to work on assignments. Whether socializing or studying, students must maintain appropriate physical distance at all times and wear face coverings.  

    College Prep’s schedule includes time for community and social-emotional programming (Blue Blocks). While we will adapt programming to group needs, we anticipate that these blocks will meet as described below:

    Compass Programs
    • 9th Grade: Connections and Advising Program (CAP)In-person when possible
    • 10th Grade: Wellness & Decision-Making (WDM)Virtual
    • 11th & 12th Grade: Life PrepVirtual
    Common ClassroomHybrid of Virtual & In-Person
    X-BlockHybrid of Virtual & In-Person
    AdvisingHybrid of Virtual & In-Person
  • Lunch

    In the past, the majority of our students have chosen to bring their own lunch to school. If there is sufficient demand, College Prep will continue to work with Choice Lunch, the outside lunch provider with whom we worked last year. The company has developed a “touchless” brown-bag lunch option; students who order lunch this way will be able to pick up their selections on either the Main or Seneca Campuses.

    Students are strongly encouraged to eat lunch outside. While enjoying lunch in small groups is allowed, students are required to be especially vigilant about their physical distancing. If it is necessary to eat inside, in-room occupancy will be significantly reduced. Students using classrooms during lunch will be required to wipe down all desks with disinfectant in the room before classes resume in the next period.

    During this time, the School’s microwaves are not available, and there is limited access to vending machines and refrigerators.
  • Technology

    The School has planned for the range of circumstances that our teachers and students need to navigate, investing in and depending on technology in even more substantial ways. Our classrooms are equipped with cameras, SmartBoards, or high-end microphones so that students learning from home can participate as robustly as possible. All teachers are using the Canvas learning management system as the main tool to share assignments and plan course work. While teachers may continue to take advantage of other platforms, we hope that the consistent use of Canvas as the primary learning management system will help students keep their coursework organized. 

    All students have been trained in how to use Canvas effectively. Even when students are learning from campus, larger gatherings will be conducted virtually. Students will also be doing group work with others who are learning from home. In order to effectively use Zoom and other interactive technologies, all students must have their own pair of earbuds or headphones with microphones that can connect to their Macbook. 

    As part of our Community Health Compact, students must have a device (Smartphone, iOS, or Android) on which to do their daily health checks. If having consistent access to any of these tools poses a challenge for your family, please email our Director of Technology, Edwin Kirimi, ( who will be happy to work with you to acquire them.
  • Athletics

    During the 2020-21 school year our goal is to continue to run a robust athletics program. The health and safety of our students is our utmost priority. We will follow the guidelines set by the California Interscholastic Federation (CIF), North Coast Section (NCS), and Alameda County Public Health Department (ACPH).

    For current information, please visit the 2020-21 Athletics Updates page.
  • After School Programs

    At the end of the academic day, students who are not in pre-arranged meetings, practices, or rehearsals must leave campus. Students who need to remain on campus for personal or transportation reasons must get permission from the Dean of Students, who will assign them a specific place on campus where they can wait. It is important that the campus be as empty as possible by 4:30 pm so that the cleaning staff has time to do a thorough job of preparing the campus for the following day.

    The availability of all after school programming is subject to the current Campus Health Status.

Community Relations and Events

College Prep recognizes the importance of our extended community in enriching and supporting the learning experience for our students. Although our physical campus will only be open to students, faculty, staff, and essential visitors for the foreseeable future, there will be opportunities to connect and be involved with the School.

List of 4 items.

  • Visitor Policy

    We are restricting access to our campuses to students and employees. (See Access to Campus above.) Parents and other visitors are asked to remain off site, except for the car line during pickup and drop off, and by arranged appointment. 

    In order to support this more restrictive visitor policy, the main office on the Main Campus has been relocated to a new space adjacent to the parking lot. The main office for the Seneca Campus is located at the top entry floor of the building, just inside the doors. Permitted visitors must pass a temperature check and fill out a questionnaire assessing their risk history before being allowed on either campus. All deliveries are also routed to these offices.
  • Parents’ Association and Other Community Events

    The Parents’ Association engages the community in large and small events and activities. Each event has been evaluated and will proceed as usual, be modified, or be cancelled. Some decisions, particularly those in the spring semester, will be considered later this fall. As the school year unfolds, please check the school calendar on the website, as well as PrepWeekly, for information.

  • Prospective Students and Families

    College Prep hosts a variety of online admission events for prospective students and parents to get to know our community. All admission events this season will be conducted virtually. Please check here to learn more and to register for these events
  • College Visit Program

    During the 2020-21 school year, seniors will meet with college representatives virtually. These meetings will take place during lunch, after school, and on asynchronous learning days. The College Counseling office will inform students about the dates and times of these virtual meetings, and students can log in from wherever they are. There will be no in-person gatherings. Should a student have a conflict with a particular virtual college visit, College Counseling will help them connect with the representative in an alternate fashion.

Resources and Acknowledgements

College Prep’s faculty and staff are here to ensure that students and their families have the information and resources they need for school.

List of 3 items.

  • Where to Go With Questions

    Please use for any questions you might have that are specific to this plan.

    Please call the attendance line if your student will be absent for the day or will miss specific blocks: 510.420.6180

    Admission Office
    The Admission team is available from 8:30 am - 4:00 pm daily. 

    Advisory is scheduled in the portal. Attendance is mandatory. Parents and students may email advisors directly.

    Advancement Office
    Advancement Office staff will be available from 9:00 am - 5:00 pm daily. 

    Athletic Director Duane McNeil, (, is available each day from 9:00 am - 4:00 pm. 

    Business Office
    Thanh Tran, CFO, ( is available from 9:00 am - 5:00 pm daily. Graciela Benito, Director of Finance and Operations, ( is available from 9:00 am - 5:00 pm daily and ready to answer any questions related to enrollment contracts, financial aid, or any other billing concerns. 

    Equity and Inclusion
    Jeremiah Jackson, ( Director of Equity and Inclusion, can be reached here.

    School Counselor
    Sara Lipton-Carey ( is available by appointment each day from 8:30 am - 3:30 pm. 

    College Counselors
    Martin Bonilla ( and Kate Kordich ( are available each day from 8:30 am - 3:00 pm. They will schedule and maintain their normal appointment schedules for students, using video conferencing technology.

    Contact Thanh Tran, CFO, ( with any questions related to facilities.

    Health Coordinator
    The Health Coordinator’s primary office is on the Main Campus. They can be reached at

    Learning Services
    Amelia Sitter ( and James Campbell ( are available to support students in their learning. Amelia’s primary office is on Main Campus; James’s primary office is on the Seneca Campus.

    Amy Breed ( and Peggie Hamilton ( are available each day from 8:00 am - 4:00 pm to assist with research and other assignments that require library services.

    Technology Department 
    The Technology Department is available 8:00 am - 4:30 pm each day to provide support to faculty and students and can be reached at

    Main Office
    Monique DeVane (, David Kojan (, Annie Knudsen (, Steve Chabon (, and Linh Tran Tsang ( are all available each day from 8:00 am - 4:00 pm.
  • COVID-19 Related Resources

  • Acknowledgements

    We thank the many people in our community and our peer schools for their help in developing these plans, which will continue to evolve.

Current Status: High Risk
Important Community Behavior:  
  • Stay home when you are sick.
  • Wear a mask when on campus, indoors and outdoors.
  • Wash hands often with soap and water for at least 20 seconds; if not possible, use alcohol-based hand sanitizer.
  • Disinfect your personal belongings.
  • Do not share personal belongings or food with others.
  • Avoid touching your eyes, nose, and mouth.
  • Avoid close contact with people who are sick.
  • If you become sick on campus, follow protocols immediately. 
  • A flu shot is highly recommended.

mens conscia recti

a mind aware of what is right